The Next Time You Want to Complain at Work, Do This Instead
Take back the hours you spend complaining and use them productively instead.
Posted May 17, 2018
I looked at my watch. It was 3:20pm. I had been on the phone for over an hour, almost all of that time listening to Frank*, a senior manager at Jambo, a technology company, complain about his boss, Brandon. Jambo is a company I know well — I have many ongoing relationships there from when I used to work with their CEO — but they are not, currently, a client. In other words, I wasn’t soliciting complaints or asking for feedback.
“He’s so scattered,” Frank griped about Brandon, “He’ll waltz into a meeting — late, mind you — and share his most recent idea, which is often a complete distraction from our current plan. Totally ignoring our agenda. And then he’ll micromanage everything we do, reorganizing our work — though we’re still accountable for the stuff he’s ignoring. And that’s not the worst. The worst is he’s completely clueless. He thinks he’s great. At yesterday’s meeting . . .”
This was not the only complaining I heard from people at Jambo. Earlier that week I had spoken to several others, as well as a few members of the Board. And they weren’t just complaining about Brandon — they were complaining about each other as well.
I also spoke directly with Brandon who, just as Frank said, thought of himself as a very strong leader. Meanwhile, he had a mouthful of complaints about Frank and some of the other staff. He also complained about the Board.
I added up all the time I’d spent listening to people at Jambo complain about each other that week: 3 hours and 45 minutes. And that was just the time they spent complaining to me.
This is, unfortunately, not unusual. My friend, the legendary executive coach Marshall Goldsmith, interviewed more than 200 of his clients and what he discovered matched previous research he read but found hard to believe: “a majority of employees spend 10 or more hours per month complaining — or listening to others complain — about their bosses or upper management. Even more amazing, almost a third spend 20 hours or more per month doing so.”
And that doesn’t even include the complaining they do about their peers and employees. Which would be hard to believe if not for the fact that, if you pay attention to what you experience during your day, you’d find it’s pretty accurate.
Imagine the productivity gain of reducing all those complaining hours.
Why do we complain about other people?
Because it feels (really) good, requires minimal risk, and it’s easy.
Here’s what happens: Someone annoys us. We’re dissatisfied with how they’re behaving. Maybe we’re angry, frustrated, or threatened. Those feelings build up as energy in our bodies, literally creating physical discomfort (that’s why we call them feelings — because we actually, physically, feel them).
When we complain about someone else, the uncomfortable feelings begin to dissipate because complaining releases the pent-up energy. That’s why we say things like “I’m venting” or “I’m blowing off steam” (But, as we’ll see in a moment, that dissipation doesn’t just release the energy, it spreads it, which actually makes it grow).
Additionally, when we complain to people who seem to agree with us — and we almost always complain to people who seem to agree with us — we solicit comfort, camaraderie, connection, support, and justification, which counteracts the bad feelings with some fresh, new good ones.
Complaining changes the balance of negative/positive energy and, for a brief moment at least, we feel better. It’s actually a pretty reliable process. Addictive even.
Which is the problem (beyond even the wasted time): Like just about all addictions, we’re feeding the spin of a destructive, never-ending cycle. The release of pressure — the good feeling — is ephemeral. In fact, the more we complain, the more likely the frustration, over time, will increase.
Here’s why: when we release the pent-up energy by complaining, we’re releasing it sideways. We almost never complain directly to the person who is catalyzing our complaints, we complain to our friends and families. We’re not having direct conversations to solve a problem, we’re seeking allies. We’re not identifying actions that could help, we’re, almost literally, blowing off steam.
Why is complaining such a bad move?
Complaining creates a number of dysfunctional side effects (again, beyond the time wasted): It creates factions, prevents or delays — because it replaces — productive engagement, reinforces and strengthens dissatisfaction, riles up others, breaks trust, and, potentially, makes the complainer appear negative. We become the cancer we’re complaining about; the negative influence that seeps into the culture.
Worse, our complaining amplifies the destructiveness and annoyance of the initial frustration about which we’re complaining.
Think about it: someone yells in a meeting. Then you go to the next meeting (where no one is yelling) and you complain about the person who just yelled. Now other people, who weren’t at the initial meeting, feel the impact of the yelling and get upset about it too. Encouraged by their support, your brief, momentary release transforms into righteous indignation and, becoming even more incensed, you experience the initial uncomfortable feelings all over again.
In other words, while the energy dissipates, it expands. The amount of time you spend thinking about it extends for hours, sometimes days and weeks. And you’ve multiplied the people who are also thinking and talking about it.
Meanwhile, our complaining improves, precisely, nothing.
In fact, that might be the biggest problem: Complaining is a violent move to inaction. It replaces the need to act. If instead of complaining, we allowed ourselves to feel the energy without needing to dissipate it immediately — which requires what I call emotional courage — then we could put that energy to good use. We could channel it so it doesn’t leak out sideways.
In other words, let the uncomfortable feeling you have — the one that would otherwise lead you to complain — lead you to take a productive action.
What’s a better move when we feel like complaining?
Go ahead and complain. Just do it directly — and thoughtfully — to the person who is the cause of your complaints.
Talk to the person who yelled in the meeting. If that person doesn’t listen, talk to their boss. If you don’t like that idea, then, when it actually happens, say “Hold on. Let’s respect each other in this conversation.” If you missed the opportunity in the moment, then meet with them afterwards and say, “Please let’s respect each other in our conversations.”
That, of course, also takes emotional courage. It’s a scary, more risky thing to do. But it’s why it’s worth developing your emotional courage — because, while scary, it’s far more likely to be highly productive. It holds the potential for changing the thing that’s the problem in the first place. And rather than become the negative influence, you become the leader.
If you want to brave this route, let your urge to complain be the trigger that drives you to take action in the moment (or, if you missed the moment, then shortly after):
- Notice the adrenaline spike or the can-you-believe-that-just-happened feeling (e.g., someone yelling in a meeting).
- Breathe and feel your feelings about the situation so that they don’t overwhelm you or shut you down. Notice that you can stay grounded even in difficult situations (e.g., feel, without reacting).
- Understand the part about what’s actually happening that is complain-worthy (e.g., it’s not okay to yell and disrespect others in a meeting).
- Decide what you can do to draw a boundary, ask someone to shift their behavior, or otherwise improve the situation (e.g., “Please let’s respect each other in our conversations.”)
- Follow through on your idea (e.g., actually say: “Please let’s respect each other in our conversations.”)
It’s not nearly as easy as complaining. But it will be far more productive and valuable.
But wait, you might protest, the whole reason I’m complaining is that I’m powerless in this situation. I can’t tell the person to be respectful because they’re my boss.
You may be right. It’s true that most people complain because they feel powerless.
It’s also true that most people have more power in a situation than they believe they have, even with their boss. And, just maybe, it could be worth the risk to say something. You could say “I see that you’re very angry and I can feel how it’s shutting me down. Can we go a little more gently here?”
It’s a risk. Because the person may blow up even more.
Or it may gain you their respect and, in one sentence, change the direction of the leader and the organization. And transform what could have become weeks of complaining into a moment of productive engagement.
More than once I have seen someone gain the respect of everyone in the room because they were courageous enough to be direct — caringly, compassionately, and truthfully. And almost always, everyone is surprised by the offending person’s response, who, almost always, was more open to the feedback then they thought. Not always. But almost always.
Let complaining — and the feeling that leads to complaining — be the red flag that it should be: something wrong is happening and you are probably not powerless to do something about it.
That’s what happened at Jambo, when Frank shifted from complaining to acting and told Brandon about the impact he was having. At first, Brandon was defensive, but soon enough he began to ask questions and realized that he had a blind spot for how he was impacting the team.
It won’t always work like that, but you may be surprised how often it will.
*Names and some details changed for privacy