Despite some headlines, a number of businesses are poised to hire. With unemployment as high as it is, there are many good people looking for work. The question is "What is the best process for hiring and what are the documents needed to complete the process?"
The employer expects the employee to be orderly, disciplined and professional. That is exactly what the employer needs to convey to candidates and, once hired, to all employees. While we are all human, the organization needs to display itself in the best way possible. The documents required are the following:
- Personnel Requisition Request-the document with which the hiring offer obtains formal approval (from the President or hiring authority) to begin the process of recruiting, selecting and then hiring the new person.
- Employment Application-the document the candidates use to provide the information needed for the employer to screen candidates. It is very important that employers require them to fill out applications, rather than just work from resumes. Resumes come in every conceivable format. The employer needs to be sure the information is available and in the format the employer is comfortable with using.
- Nondisclosure/Confidentiality Document-the document the employer uses to obtain the new hire's formal consent to hold the employer's information confidential. This becomes very valuable down the road if concerns are raised.
- Sexual Harassment Prevention Statement-the document the employer uses to obtain the new hire's formal agreement that he/ she will not engage in conduct that is sexually harassing. The employee acknowledges that he/she has read the policy, understands it and agrees to abide by it.
- Hire Letter-the formal letter acknowledging that the employer is hiring the candidate. It should contain the employee's title, his/her starting wage, whom he/she reports to, the starting date, when the benefit package kicks in, what is contained in the benefit package, what the employee's classification is (exempt or non-exempt), a statement that employment is "at will" and a welcome statement.
When the employee reports to work his/her first day should be fully planned so it is clear to the new hire that the employer is ready for him/her. The "on boarding" process should be smooth, the orientation planned and implemented smoothly.